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City of Montesano Clerk's Unit
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Kristy
Powell, City 360-249-3021, Extension 109 |
The City Clerks Department provides five key services:
The Finance Department has five key functions:
City Clerks Department Functions
ADMINISTRATION
The City Clerk-Controller's office serves the Mayor, City Council, and all other boards, commissions, and committees of the city, as well as the various departments within the City, and the general public. The Clerk is responsible for the coordination and dissemination of information required by each group to perform the assigned functions.
The order of business of the city clerk-controller's office varies greatly and includes such tasks as the preparation, publication, and distribution of the agenda packets, recording of the minutes of all meetings, maintaining records of all city ordinances and resolutions, contracts, legal documents; causing the publication and posting of all official city notices of actions for public hearings or special meetings on the setting or changing of a zoning district, application for subdivision of property, application for code variance, annexation of property, street vacation, project bidding process, and so on.
INFORMATION SERVICES
Includes records management in accordance with state archival guidelines, as well as making records available to the public in accordance with the Open Public Records Act.
LEGAL
SERVICES
Includes working closely with the city attorney in reviewing existing city codes, preparation and publication of ordinances, resolutions, preparation and dissemination of contracts, and bid proposals, following legal procedures for the petition of property annexations, preparation of documents for the sale of city-owned property, and the development of operating policies and procedures.
LICENSES/PERMITS
That are issued through the City Clerk Controller's office include General, Business Licenses, Building Permits, Street Permits, special Use Permits, Conditional Use Permits, Forestry, and all other permits that may be required by city code.
PLANNING SERVICES
As may be required for the short and long platting of property, seeing that land use requirements for zoning district codes are met, and development and publication of information for developers.
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Finance Department Functions
ADMINISTRATION
Oversees and directs all finance functions, including budgeting, accounting, debt management, financial planning, customer services, office and records management, and information services.
ACCOUNTING DIVISION
Provides financial services including accounting, accounts payable, accounts receivable, payroll, cashiering, investments, cash management, grants management, bonds management, and audit control. This division provides financial and budgetary reports for all users of such information, and is responsible for the preparation of the budget and the comprehensive annual financial report.
HUMAN RESOURCES
Supplies information about employee benefits, maintains payroll records and posting of payroll, maintains personnel records, and supplies applications and job descriptions as request by administration.
CUSTOMER SERVICE DIVISION
Is responsible for providing centralized cashiering, phone service, meter reading, utility billing, ambulance billing, credit and collection, and customer service in support of the City's water, wastewater, stormwater, ambulance, and solid waste utilities.
INFORMATION SERVICES
Includes systems management, data collection, disbursal and management, and records management according to archival guidelines.